Records and Information Specialist

Job Title: Records and Information Specialist

Department: City Clerk

Hours: Full-Time

Job Description:

We are seeking an organized and motivated individual to join our team as the Records and Information Specialist in the City Clerk Department. The successful candidate will perform records management and organizational duties. The work is performed under the general direction of the City Clerk and the principal duties are performed in a public office environment.

Examples of Work:

  • Maintains, catalogs, scans, and indexes official City records subject to retention including paper documents, digital documents, and Laserfiche database.
  • Works within the records management operations including facilitating the retrieval, filing and storage of information, including quality control in accordance with best practices.
  • Ensures all records, classification of official records, documents and other media procedures meet applicable City, State and Federal legal requirements.
  • Ensures all documents, paper and digital are retained per the Records Retention Schedule and are destroyed according to the retention schedule after approval by Council.
  • Performs quality checks and indexing of files, and ensures they are imaged and indexed correctly into the city’s document imaging system.
  • Acts as a City resource for records retention and disposition in coordination with the City Clerk’s office.
  • Provides first point-of-contact support for public records requests.
  • Monitors, reviews, and analyzes public information requests and processes them according to the Idaho Public Records Act.
  • Provides training to all staff in the basic functions of records retention and utilizing Laserfiche including performing quick searches.

Qualifications:

  • High school diploma or GED equivalency is required, some college is preferred.
  • Three (3) years of experience in record keeping, data processing, or similar.
  • Must be proficient in Microsoft Office 365, specifically Excel, Word, and Outlook.
  • One (1) year in a municipal government office environment preferred.

Or

  • Any equivalent combination of experience and training which provides the knowledge, skills, and abilities necessary to perform the described work.

Additional Position Requirements:

  • Must have a valid driver’s license.
  • Obtain Laserfiche Cloud Gold Certification within 18 months of hire.
  • Must be able to pass standard background investigation.

Compensation and Benefits:

The hiring range for this opportunity is $19.50 to $20.63 per hour and will be dependent upon the qualifications and experience of the selected applicant.  The City of McCall offers a comprehensive benefit package including medical, dental and vision plans, wellness incentives, PERSI Retirement Plan, voluntary deferred compensation plans, life insurance, paid holidays, vacation, and sick leave. Visit our benefits page for full details on the benefits provided by the City of McCall. 

How to Apply: 

Applications will be accepted until 5:00pm on Friday May 3, 2024. Please submit your resume and application online:  Click HERE to Apply Now. Contact Bobette at 208-634-4852 with questions. A full list of knowledge, skills, abilities, and work environment are stated in the downloadable job description below.

The City of McCall is an equal opportunity employer, drug-free workplace, and Idaho Veterans Preference will apply. We encourage applications from candidates of all backgrounds and experiences.

Download Job Description